User administration

Registered Media Portal users can be viewed and managed under the Users tab. Via the + Invite user function (optionally with free text), an approval link is generated and sent by e-mail. To complete the registration, the invited user only needs to create a password.

Instead of invite-only access, you can of course also create a registration form. The following customization options are available via the settings icon ⚙️ on the right:

• Login text – additional text for the login dialog (free text, formatting and links possible)
• Registration text – additional text for registration dialog (also)
• Terms of use – free text for separate window
• Privacy policy – likewise
• Email – title (subject line) and email text (free text for confirmation email)
• Notifications – Which users (administrators) should be informed by email?

In addition, the Registration fields tab can be used to define further fields that should be requested during registration. To activate the registration option, the Enable registration checkbox must be ticked. If automatic confirmation should be used for registered users, this option must also be ticked (directly below). By default, confirmation is done manually. The overview of created user data records is helpful for this. The data records can be sorted according to the following characteristics:

• E-mail address (alphanumeric)
• Name (alphabetical)
• Released (two-value: yes/no)
• Confirmed e-mail address (two-value: yes/no)
• Registration date (chronological and vice versa)

If an e-mail address has been confirmed and there are no other reasons not to release it, this is done as follows: tick the desired data record > click on the blue button 1 user selected > release user.

If a user is to be removed (deletion) or a release is to be deactivated, the procedure is the same.

💡 Tip: Any number of data records can be edited simultaneously by ticking multiple boxes.