Create permission groups

To create a new group, navigate to Permission groups in the Organization settings and click + Create permission group > Assign name for group.

The functions listed below are available for selection in the permissions field. Those that can also be assigned to guest users (GU) or photographers (P) are marked here with a tick (✓).

Folder

• Create folder
• Edit folders
• Delete folders
• Share folders

Assets

• Upload files (GU ✓, P ✓)
• Edit files
• Delete files (P ✓)
• Download files (GU ✓)
• Download original files (GU ✓)
• Share files
• View assets with the status On hold and In progress (GU ✓, P ✓)
• View assets with the status In progress (GU ✓, P ✓)
• Quick Upload (GU ✓, P ✓)

Tags

• Manage tags
• Add tags to files

Albums

• Access all albums (GU ✓)
• Manage albums
• Add assets to albums (GU ✓)
• Remove assets from albums
• Share albums (GU ✓)
• Archive albums
• Access distinct albums (GU ✓, P ✓)

People

• Manage people
• Assign pictures to people

Metadata templates

• Manage metadata templates

Download templates

• Custom download
• Manage download templates

Miscellaneous

• Personal workspace
• SFTP access
• Analytics access

Video Manager

• Trim and convert videos
• Create embed code

After completing the selection, tick the persons who are to be part of the permission group in the User drop-down menu. Then define the workspaces (main folders) to which the rights should apply. For a full release, there is the shortcut Access to all workspaces. Finally, save.